Monitoring and evaluation is not an addon at the end start early and build monitoring and evaluation into the project from the beginning 3. The outcome of this session will be your project evaluation report which is detailed later. Icddr,b and the traction project in dhaka and the dodowa health research center of the ghana health services as well as ayishatu gibrin and najoua. Evaluation is an attempt to appraise the qualitysuitability of a resource. While there are many tools available for monitoring and evaluation, data collection, and reporting, without a welldesigned impact strategy, funder reporting often becomes chaos. Handbook for project planning, monitoring, evaluation and reporting mb 2701506 handbook for project planning, monitoring, evaluation and reporting 1. Monitoring and evaluation can help an organization extract relevant informationfrompastandongoingactivitiesthatcanbeusedasthebasisforprogram maticfinetuning,reorientationandfutureplanning.
Monitoring is the systematic and routine collection of data during project implementation for the purpose of establishing whether an intervention is moving towards the set objectives or project goals. Under the cooperative agreements made between the u. This handbook is a handy companion guide to project monitoring and evaluation, starting from answering basic questions before going on to discuss some basic approaches and evaluation methods. It provides guidelines for reporting extension outputs, client satisfaction with extension services, and some outcomes. Handbook for monitoring and evaluation 1st edition october 2002. These include but not limited to formal surveys, performance indicators approach, theorybased evaluation, participatory methods and costbenefit and costeffectiveness analysis.
No one tool addresses all project management needs. There is a top line in the activities painted across that says, critical path so that you can see your projects critical path with ease. Both of these project management tools can be produced manually or with commercially available project management software. As a management responsibility, monitoring activity provides the basic building blocks of decisionmaking, for strategic planning and resource mobilisation. It is a process of systematically collecting and analyzing information of ongoing project and. Monitoring is our development heading in the right direction. Monitoring and evaluation of infrastructure projects has been recognized as an indispensable management function. Evaluation techniques 1 overview this lecture will focus on the evaluation process and will answer the following questions. Project monitoring and evaluation and performance of road projects according to harrison 2008, project monitoring and evaluation involves routine collection and analysis of information to track the progress of a project. The roles of monitoring and evaluation in projects f a o otieno engineering programme group, technikon southern africa. Kpmg international provides no client services and is a swiss entity with which the independent member firms of the kpmg network are affiliated. Methods for monitoring and evaluation better evaluation.
Monitoring as soon as the boss decides he wants his workers to do something, he has two problems. Modern software includes project monitoring tools and project management techniques. Projectprogramme monitoring and evaluation guide 2. Monitoring and evaluation can help an organization extract relevant informationfrompastandongoingactivitiesthatcanbeusedasthebasisforprogram maticfinetuning. Indicators should be objective, verifiable and clearly understood by all stakeholders 5. Monitoring evaluation timing monitoring is a continuing evaluation assesses the function that takes place entire project cycle. A research project report submitted in partial fulfilment of the requirements for the. Project monitoring and evaluation techniques use supervision, evaluation, appraisal and feedback to ensure that a project progresses toward its objectives and goals. Some tools, methods, and approaches english abstract. It should not be an add on that happens at the end, but should be woven throughout the project. Best looked at as a quick overview of the project monitoring and evaluation field, it is written in a question and answer style that makes it more accessible.
Monitoring and evaluation tools, framework, plan and courses. Improving the monitoring and evaluation of agricultural. In the sinnaps app, it is easy to identify the projects critical path. Project evaluation project monitoring focusing on activities and outputs and their contribution to outcomes. Concepts and common methods for behaviour change communications campaigns facilitators guide october 2012 usaid communications support for health project lusaka, zambia.
Evaluation is the periodic, retrospective assessment of an organisation, project or programme that might be conducted internally or by external independent evaluators. Jul 02, 20 monitoring is the systematic and routine collection of data during project implementation for the purpose of establishing whether an intervention is moving towards the set objectives or project goals. The provincial mpa monitoring and evaluation framework promotes the nested system of mpa governance linking provincialregional, municipal and communitylevel mpa managers as shown below. The inputs are the project plan and progress reports that contain data collected from the project team. It highlights the common constraints and ways in which these constraints can be overcome. It is through the continuous monitoring of project performance that you have an opportunity to learn about what is working well and what challenges are arising. Project planning, monitoring and evaluation module overview 11 about this module module 8 project planning, monitoring and evaluation is divided into six units. This is an event and probability based network analysis technique generally used in the. Monitoring and evaluation is a combination of two processes which are different yet complementary gorgens and kusek, 2009. It is a toolkita collection of tools each of which is designed to support the monitoring and evaluation function. This chapter describes the need for monitoring and evaluation and addresses many issues related to improving the quality of measuring impacts of agricultural extension services using rigorous but costeffective methods. This2009versionofthehandbookonplanning,monitoringandevaluatingfor developmentresultsaimstosupportundpinbecomingmoreresultsorientedand. Introduction monitoring the routine process of data collection monthly, quarterly, annually intended to measure whether the program is doing what is set out to do. The data collection tools are usually embedded into the project activities in order.
Negotiate between stakeholders to decide what to monitor and evaluate 4. Monitoring and evaluation systems, but that, at the same time, fail to structure and disseminate the knowledge generated in a way that fosters a broader learning cycle within the organization. A well designed monitoring system can often strengthen the baseline data required for pretestposttest evaluation design, in some cases complementing a baseline survey by adding more project related data and in others providing baseline data when the late commissioning of the evaluation did not permit the use of a baseline survey. As an ongoing process, monitoring determines how effectively project inputs convert into outputs. Ignoring the need for a robust project monitoring and evaluation system is detrimental to your program and its prospects for funding. Strategy 2020 voices the collective determination of the international federation of red cross and red crescent societies ifrc to move forward in tackling the major challenges that confront humanity in the next decade. Strategy 2020 voices the collective determination of the international federation of red cross and red crescent societies ifrc to move forward in tackling the major challenges that confront humanity in. The logical framework logframe helps to clarify objectives of any project, program, or policy. There are various other approaches and methods that are used in monitoring and evaluation of projects. Whenever there is a variance, corrective action is required to keep the project on schedule and to budget. A project manager or a project board should consider the different tasks, activities and work to accomplish project deliverables, and consider. Evaluation the systematic investigation of whether a program is effective. One of the most common methods of monitoring project costs is simply to compare the amount.
Project monitoring methods are the different methods and means by which the ongoing success of a project is measured. Project monitoring, reporting and evaluation top tips for. Monitoring and evaluation in the development sector5 2014 kpmg international cooperative kpmg international. The choice of the approach or method to use depends upon a. The monitoring, evaluation and learning cycle mel is an integral part of project design, implementation and completion. Monitoring and evaluation monitoring and evaluation by janet shapiro email. Project monitoring, evaluation and reporting section consists of two main parts. Let us look at the challenges of current systems and discuss potential solutions. This book will be quite resourceful for learners in both project management and monitoring and evaluation, as it highlights on varied issues dealing with the theme of the subject. Jul 21, 2015 project monitoring and evaluation and its importance. This is the regular systematic collection and analysis of information to track the progress of program implementation against pre. Most of the actual monitoring and evaluation techniques were discovered a few decades ago.
Projects are an attempt, using specific inputs, to create a better situation for the beneficiaries. Designing a good project monitoring and evaluation plan. Resultoriented approach the emphasis on resultoriented monitoring and evaluation lies in. Monitoring and evaluation in the development sector. Evaluation, on the other hand, measures progress towards goals and objectives. Essentials of monitoring and evaluation for project staff 1. In this case, data is collected throughout the life cycle of the project. An enhancing method for health research system management article pdf available in international journal of preventive medicine 54.
In practice, it may be desirable to use a selection of methods from the different approaches in order to combine their strong points. Mel is done at all stages within the project cycle the mel cycle helps you to position mel in the life of your project, as shown on the diagram below. Highquality monitoring of information encourages timely decisionmaking, ensures project accountability, and provides a robust foundation for evaluation and learning. Monitoring helps project managers to understand whether the projects are progressing in schedule and to ensure that project inputs, activities, outputs and external factors are proceeding as. Monitoring is the continuous observation of a projects progress by systematically gathering key performance data for regular analysis see chapter 6. Evaluation monitoring and evaluation should be built into the project at the planning stage. Introduction to project planning this unit gives an overview of the different tasks that are involved in the design, development and implementation of a project. Keep in mind that the monitoring plan is designed before starting the implementation of your project.
Chapter of project management tools and techniques 7. The inputs are the project plan and progress reports that. In a project environment there is always a risk or chance that adverse conditions occur, which could cause the project to fail, or fail to meet its planned objectives e. Handbook for project planning, monitoring, evaluation and. Fishbone diagram is used to identified the root cause of the weaknesses of project monitoring and evaluation activity in cinta. This booklet deals with the entire subject matter of the tools and techniques used in monitoring and evaluation. Monitoring is the collection and analysis of information about a project or programme, undertaken while the project programme is ongoing. Similarly, it is common to find organizations where monitoring and evaluation policies and learning policies serve somewhat different development. This paper sets out the roles of both monitoring and evaluation in successful implementation of projects and how these can be applied. Evaluation of the project process, outputs and partnership meetings and consolidated project framework 20022004 with action plans.
A gantt chart is a horizontal bar chart used for project scheduling. Concepts and common methods for behaviour change communications campaigns facilitators guide october 2012 usaid communications support for health project. Regular project monitoring is essential, because it allows the project team and the project manager to evaluate whether. The system defines the roles and responsibilities of the different stakeholders in ensuring the conduct and sustainability of mpa evaluation and. It aids in the identification of the expected causal linksthe program. Monitoring helps project managers to understand whether the projects are progressing in schedule and to ensure that project inputs, activities, outputs and external factors are proceeding as planned.
673 278 1535 680 16 1201 277 380 1349 203 659 246 778 296 93 1145 1416 102 732 898 568 1232 665 828 1587 954 444 186 866 960 1251 1530 531 1334 65 1021 714 577 909 632 917 145 824 877 451 178 512 429